Install and set up KeepMinute

This guide takes you from download to your first recorded meeting, using an Outlook calendar and xAI as the example AI provider. Each step has a placeholder drawing for now. Real screenshots will replace them after the next app update.

1. 1

   Download KeepMinute

   Open the download link in your purchase email and save KeepMinute-Setup.exe to your Downloads folder.

   Your purchase email

   Thanks for buying KeepMinute

   Your licence key

   XXXX-XXXX-XXXX-XXXX

   Download KeepMinute-Setup.exe

2. 2

   Run the installer

   Double click KeepMinute-Setup.exe in your Downloads folder.

   Downloads

   KeepMinute-Setup.exe

3. 3

   If Windows SmartScreen appears

   KeepMinute is a new app, so Windows may show "Windows protected your PC" the first time. Click More info, check the app name reads KeepMinute-Setup.exe, then click Run anyway. If the installer opens straight away, go on to the next step.

   Windows protected your PC

   Microsoft Defender SmartScreen prevented an unrecognised app from starting.

   More info

   App: KeepMinute-Setup.exe

   Run anyway

   Don't run

4. 4

   Accept the licence

   Read the licence, tick to accept it and click Install. When it finishes, click Finish to open KeepMinute, then paste the licence key from your purchase email.

   KeepMinute

   KeepMinute licence

   I accept the licence

   Install

5. 5

   Choose where files are saved

   The first time KeepMinute opens it asks for a folder. Every recording, transcript, summary and set of minutes goes there. Click Choose folder, pick a folder on your PC and click Continue.

   KeepMinute

   Where should KeepMinute save your meetings?

   C:\Users\You\Documents\KeepMinute

   Choose folder

   Continue

6. 6

   Check your microphone and meeting audio

   Open Settings, then Audio. Speak and watch the microphone meter move. Play a short video and watch the system audio meter move, which is how KeepMinute hears the other people in your meeting.

   KeepMinute

   Audio

   Microphone

   System audio (meeting sound)

7. 7

   Sign in with Microsoft for your Outlook calendar

   Open Settings, then Calendar, and click Sign in with Microsoft. Sign in with your work or personal account. Microsoft then asks you to allow KeepMinute to read your calendars (the Calendars.Read permission). Click Accept. On a work account your IT team may need to approve this the first time.

   Microsoft sign-in

   Permissions requested

   KeepMinute would like to:

   • Read your calendars
   • Sign you in and read your profile

   Cancel

   Accept

8. 8

   Create an xAI API key

   In your browser go to console.x.ai and sign in. Choose the team that should own the key, open API Keys in the left-hand menu and click Create API Key. Give it a name such as KeepMinute and create it. Copy the key straight away, because xAI shows it only once. You will also need credit or billing set up on your xAI account, which xAI charges to you directly.

   console.x.ai

   Overview

   API Keys

   Billing

   API Keys

   Create API Key

   Name

   KeepMinute

   xai-••••••••••••••••

   Copy

9. 9

   Paste the key into KeepMinute and test it

   Open Settings, then AI provider. Choose xAI, paste your key and click Test. A green message confirms it works. Keys are stored securely in Windows.

   KeepMinute

   AI provider

   Provider

   xAI

   Audio only (default)Audio and screen

   API key

   xai-••••••••••••••••

   Test

   Connected

10. 10

    Record a meeting

    Tell everyone in the meeting you are recording and get their agreement. Your Outlook meetings now show on the home screen. Press Ctrl+Alt+Shift+D or click Record to start. Press Ctrl+Alt+Shift+B to bookmark an important moment. Press Ctrl+Alt+Shift+D again to stop. You can change the shortcuts in Settings.

    KeepMinute

    Today

    Weekly project review10:00, from Outlook

    Recording 00:12:48

    Bookmarks: 00:04:10, 00:09:32

11. 11

    Find your transcript, summary and minutes

    A few minutes after you stop, open the meeting from the home screen. Use the tabs to read the Summary, Minutes, Transcript and Follow-up email draft. The files are also in the folder you chose in step 5.

    KeepMinute

    Weekly project review

    SummaryMinutesTranscriptFollow-up

Using Google Calendar instead of Outlook

In step 7, click Sign in with Google instead and allow KeepMinute to read your calendar. Calendars are optional, and you can connect either one, both, or add them later in Settings.

Other AI providers

KeepMinute also works with OpenAI, Anthropic, Google Gemini, Deepgram, Whisper running on your own PC, or any OpenAI-compatible endpoint. For a custom endpoint, choose Other and enter the base URL (for example https://your-server.example.com/v1), the model name and your key. The choice of provider is yours, along with its terms and its charges, which it bills to you directly.

Export to Notion

1. Create an internal integration at notion.so/my-integrations and copy its token.
2. Share the Notion page you want meetings saved under with that integration.
3. In KeepMinute open Settings, then Notion, paste the token and choose the page.
4. Click Export to Notion on any meeting.

Updates and help

KeepMinute checks for updates when it starts and asks before installing. For help, email hello@keepminute.com.